March 2019 Minutes
Baumber Parish Council
Minutes of Meeting held on Wednesday 20th March 2019 at 7.30pm - Baumber Village Hall.
Those Present: Mr M Jones (Vice-Chairman), Councillors, R Espley, M Harrison & S Scholey, M Grosvenor (Clerk).
Others in attendance: G Roberts, (SG) J Williams (Baumber Village Hall Committee), Sgt J Barnsley & PCSO N Wass (Lincolnshire Police Neighbourhood Watch) LPNW.
Apologies: Mrs J Fable (Chairman), Cllr T Riddle.
56/19/03. Cllr Mr M Jones Chaired the meeting.
57/19/03. Declaration of Disclosable Pecuniary Interests under the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012 made under the s.30 (3) of the Localism Act 2011 - no disclosures.
58/19/03. Presentation by Sgt Barnsley & PCSO N Wass outlining role of the LPNW team,
followed by discussion & questions. Meeting considered this beneficial, especially on the matter of speeding traffic through Baumber. LCC Police are monitoring & shared concerns the 30mph signs approaching from Lincoln, ideally needs to be re sited prior to the L/H lane turn to Caistor High Road. Agreed should be an additional traffic calming speed limit sign at 40mph, on approach to the relocated 30mph limit. Suggested linking with Lincolnshire Road Safety Partnership, & initiating a Community Speed Watch Initiative, https://www.communityspeedwatch.org/ . Register with LLC's Police Incident Alert updates. https://www.lincolnshirealert.co.uk/ . PSCO N Wass to provide additional LPNW signs. Sgt Barnsley & PCSO Wass accepted invitation to attend Baumber's Annual Community Meeting on 22nd May - then left the meeting.
59/19/03. Minutes of last Meeting held on Wednesday 16th January 2019 were reviewed by members & unanimously agreed & signed by Chairman as a true record the minutes.
Clerk's Report on matters outstanding.
60/19/03. Update ref: 47/19/01. LCC Highways matters - Baumber Church sign, Leylandi trees etc.,
St Swithin's V.C.C secretary has written to Highways, (14-02-2019) raising Leylandi trees and requesting missing blue church sign be reinstated. Clerk sent a detailed email (05/02/2019) to Mr A Ratcliffe LCC Highways, again raising these matters. To date no updates have been forthcoming in response to these communications.
61/19/03. Update ref: 53/19/01. Baumber Village Hall (BVH). Clerk presented interim financial statement to Yr ending 31/03/2019 at AGM on 05/02/2019. Currently annual essential running costs are £837 + £571 sundry expenses = £1408. Income to Jan 2019 is £981.00, resulting in a potential shortfall of £427. BVH reserves; 30/01/2019 = £2556.00. There is a genuine concern that reserves will continue to be depleted should revenue not meet current expenditure. Clerk's overall assessment is; BVH's finances are not yet in a critical position and the committee is actively supporting the Village Hall. However as highlighted, there is an urgent need for additional residents to join & support the committee. Clerk is acting as a temporary treasurer & has recommended hourly hire rate be increased.
62/19/03. Update ref: 51/19/01. BPC Notice Board. Notice board has been ordered & delivered & kindly fixed in position by G Roberts & C Pippard, assisted by Clerk.
Financial Matters & Financial Statement.
63/19/03. Financial Statement was provided to Cllr's.
Mini Bank Statement Balance @ 16/03/2019. = £2,834.00
Invoices/ Expenditure due March 2019.
LALC Annual training Subscription. Balancing payment VAT £ 13.00
LALC Annual Subscription. £ 71.11
Earth Anchor Ltd. Notice Board (Nett £701.00 + Vat £140.20 = £841.20) £ 841.20
Subtotal = £ 925.31
Balance carried forward Yr End 31/03/2019. £1909.61
BPC Precept for Financial Year 2019/20 set at; £3112.00
Reserves Bought Forward Financial Yr 2019/20. £1909.61
Finance for Yr 2019/20 = £5021.61
64/19/03. Grass Cutting Financial Yr 2019/20.
LCC Highways Grass Cutting Agreement. Clerk received agreement & confirmation of LCC's 2019/20 Transition Relief Payment (TRP) for minimum standard of 3 cuts at £621.21.
Clerk received Glendale Quotation 2019 confirming there is no increase on 2018 costs, per cut.
Therefore the expenditure will be, assuming no increase in the number of cuts on 2018:
5 Village Cuts @ £139.43 (Nett) £697.15
2 Baumber Churchyard cuts @ 141.61 (Nett) £283.22
Glendale Total: £980.37
Less LCC TRP 2019/20 @ £621.21 (TPR 2018/19 £ 394.42) - £621.21
Total Expenditure 2019/20 = £359.16*
*Note: 2019/20 Budget: £980.37 + 10% £98.00 = £1078.37 - LCC 2018 TRP £394.42 = £683.95 with increase in TRP, will be under budget by: £324.79.
Members considered due to the £226.79 increase in LCC's TRP, & Glendale's cost per cut remaining at 2018 levels; Baumber Churchyard cuts could possibly be increased from 2 to 3 cuts. Members resolved to accept Glendale's quotation for 5 village cuts, with a proviso that if required, a 3rd churchyard cut during July-August would be arranged. Members also resolved to accept LLC's 2019/20 Grass Cutting Agreement. Clerk signed LCC Agreement & to notify Glendale of acceptance of 2019 quotation with above proviso.
65/19/03. Update ref: 52/19/01. Parish Plan Steering Group (SG). SG meeting took place on 27/02/2019. G Roberts presented updated version of Historical Perspective Document to be checked in prep for printing. Clerk provided a review of relevant extracts of ELDC's Adopted Local Plan 2018. It was agreed that the draft Parish Plan - Community Vision, incorporate these extracts, as Appendix 1 & the Community Questionnaire, Appendix 2, ready for printing and presentation at Annual Community Meeting, along with the Historical Document, if approved at BPC meeting on 20/03/2019.
66/19/03. Clerk obtained printing estimates from Pelican Trust in Lincoln, Mission Statement states;
At the Pelican Trust the nature of our work and ethos of our organisation states, “we enable individuals to progress into work experience, employment or education opportunities” By achieving this we are aiding adults to move on in life, become more socially accepted, find employment or voluntary work.
Since 1990, different commercial departments have been formed to offer varied products & services as well as training opportunities for disabled and vulnerable adults. These include, bespoke joinery, litho printing, digital printing, business centre, engraving, contract packing and recycling as well as a training department.
Clerk visited the Trust on 15th March to discuss quotations, printing requirements and collect samples of comparable documents. These were provided to Members. The quote for printing Historical Document in A4, full colour gloss paper, ring bound is, £4.30 per copy at 25 pages. NB. cost may increase slightly, if further pages are required. The cost of printing the Parish Plan document estimated at £3.00 per copy in monochrome print, colour front page & ring bound. Members resolved to approve printing of an initial run of 20 Historical Documents and 10 Draft Parish Plans. Members also considered a cover price for the Historical Document or donations, to cover cost of printing & all proceeds to be allocated to the village hall. Printed copies of Historical Document and Draft Parish Plan will be available for next BPC meeting & Annual Community Meeting.
67/19/03. Baumber Annual Community Meeting 2019 - Wednesday 22nd May 2019, Village hall open from 6.00pm for refreshments organised by J Williams, and for displays by Stourton Estate, Baumber Walled Garden, local artists, Police Officers from NW team. Baumber historical finds & copies of Historical Document & Draft Parish Plan available - Draft Parish Plan to be presented to meeting for discussion. Meeting commences @ 7.30pm.
Planning.
68/19/03. Update ref 53/19/01. Planning App No: S/011/02475/18. 3 Chapel Row, Chapel Lane, Baumber LN9 5NQ: Rear single story Extension to existing dwelling. Planning Permission Granted on 13/02/2019.
69/19/03. Planning App S/011/00083/19. Watermill Farm High Street Baumber LN9 5PD: Extensions and alterations to existing house to provide conservatory and a link through to an existing outbuilding to create an orangery and utility. Details circulated to Members by email 04/02/2019. Clerk responded on behalf of BPC 14/02/2019, In support of application. Planning Permission Granted 19/03/2019.
70/19/03. Parish & District Councillor Elections 2nd May 2019 - Nominations. Clerk attended ELDC training session on 19/02/2019. All BPC Councillors terms of office end on 1st May 2019. Nomination forms need to be completed to stand for election. Cllr S Scholey confirmed he will stand down at meeting. Cllr's R Espley, M Harrison & M Jones confirmed they were happy to stand for re - election. Absent Cllr's J Fable & T Riddle, have informed clerk that they are happy to stand for re-election.
Correspondence.
71/19/03. LALC Parish Council Cluster Group questionnaire. Clerk outlined details of questionnaire and whether members consider it of benefit to participate. BPC used to be involved; it was resolved this matter to be deferred to May meeting, after the election. Clerk to complete questionnaire as far as possible to be submitted by deadline of 12th April 2019.
AOB.
72/19/03. G Roberts raised the issue of the switched off - redundant street lights along the A158 - are there any policies in place to have these finally decommissioned & removed. Resolved to refer matter to next meeting for further information.
The date of the next Meeting, (AGM & Ordinary Meeting) was set at Wednesday 15th May 2019 @ 7.30pm Baumber Village Hall.
There being no further business the Meeting closed at 9.15 pm.